Exhibitor Information

New York State Recreation and Park Society’s Annual Conference and Expo is the largest, most diverse event of its kind. Attracting hundreds of professionals in the fields of parks, recreation, and therapeutic recreation across New York State, this annual event offers your organization the unique opportunity to connect with New York State’s decision makers from local and regional municipalities.

Marriott Syracuse Downtown
100 East Onondaga Street
Syracuse, New York 13202
315-474-2424

Uploaded Image: /uploads/ANNUAL CONFERENCE 2018/AC18-Exhibit Hall Layout-blank.png

  member nonmember business premiere partner
standard booth #17-53 $750 $875 complimentary
nonprofit booth $550
premium booth #1-16 (in red) additional $150

REGISTER YOUR BOOTH TODAY!

 

       What's Included

       What's Extra

  • Pipe/drape/carpeted flooring (8' high backdrop/3' high side rail)
  • One 7'x 8' display space (lobby Booths are 6' x 8')
  • One 6' x 24" topped and skirted table
  • Two folding chairs (charcoal)
  • Waste basket
  • Booth ID signage (7" x 40") and representative's name badges
  • All meals and socials during conference hours
  • Electricity ($75)
    Available on your registration form.
    If you need to add it after you have registered, contact NYSRPS
  • Premium booth space ($150)

 

 

 

Important Notes

Due to the historic nature of this hotel, pallet access is smaller than usual.
If you have a large display please contact the Marriott Convention Services Manager
Tim Capwell at: tim.capwell@marriott.com or (315) 554-3511.

Booth Assignments are made as reservations come into our office. Our conference APP is the best way to assure that your booth is where you want it and to see the exhibitors that are near you.

Download the Uploaded Image: /uploads/ANNUAL CONFERENCE 2018/EVENTSENTIAL logo.png APP from your phone's app store or view on your desktop to view your booth location.

 

Please contact pr@nysrps if you have changes or questions.

EXHIBIT HALL SCHEDULE

Sunday - April 15

Exhibitor Set-up
5:00-7:00pm

Monday
- April 16

Exhibitor Set-up
8:00am–1:00pm

Exhibit Hall Open
1:30pm–6:00pm

Exhibit Hall Exclusive
1:30-2:30

Exhibit Hall Exclusive
with Social
6:00pm–7:00pm

    
Tuesday
- April 17

Exhibit Hall Exclusive
9:30-10:45

Exhibitor Breakdown
11:00am

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PARKING and UNLOADING

The Hotel Address is 100 East Onondaga Street, Syracuse, NY 13202
 
The hotel is the shape of a triangle and the streets that encompass the hotel are East Onondaga, Harrison and Warren Street.
 
BEST OPTION: HARRISON STREET
Marked "Employee Entrance". Check in with Security (inside). There are SERVICE elevators, there are NO COMMERCIAL elevators.
 
2ND BEST OPTION: EAST ONONDAGA STREET
This is the main entrance of the hotel–marked "Valet". You can idle your car while you unload. There is a set of stairs immediately inside–NO ELEVATOR.
 
LAST OPTION: WARREN STREET
Load in is available, here as well.
 
If you have anything larger than a table-top display, have an oversized vehicle, or otherwise need logistical information on loading/setting up your exhibit please contact Tim Capwell, the Marriott's Conventions Services Manager at (315) 554 3511 x5111 or tim.capwell@marriott.com
 
APPROXIMATELY 50 EXHIBITORS ARE EXPECTED–please take into consideration busy city traffic and plan to arrive with ample time to wait for unloading opportunity.
 
 
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EXHIBITOR CONTRACTS, EQUIPMENT NEEDS & SHIPPING LABELS

 

NYSRPS EXHIBITOR CONTRACT

To be returned to the NYSRPS offfice at: pr@NYSRPS.org

 

 NEED FLOODLIGHTS/ADDITIONAL CHAIRS/DIFFERENT TABLES?
ADDITIONAL EQUIPMENT RENTAL FORM

To be returned to Suzi Brewer at Northeast Decorating & Exhibit Services: suzi@nede.net

 

SENDING BOOTH SUPPLIES IN ADVANCE?
(All advance supplies are to be sent to the Northeast Decorating Warehouse.)
FREIGHT FORM & LABELS
To be returned to Suzi Brewer at Northeast Decorating & Exhibit Services: suzi@nede.net

 

NEED HELP INSTALLING or DISMANTLING YOUR BOOTH?
NORTHEAST DECORATING LABOR ORDER FORM
To be returned to Suzi Brewer at Northeast Decorating & Exhibit Services: suzi@nede.net

 Uploaded Image: /uploads/ANNUAL CONFERENCE 2018/AC18-Logo-web-600.jpg